DEF-QA-006 Quality Clauses
I. These requirements apply to all suppliers:
Q1. Flow Down Requirements – All requirements specified in Aerospace & Defense Manufacturing Inc. Purchase Order Clauses Q1 – Q11, the applicable product-specific clauses (SPQ, & additional special customer clauses shall be flowed to sub-tier suppliers used on this order.
Q2. Right of Entry – Aerospace & Defense Manufacturing Inc. and its customers or any applicable regulatory agency (a) shall have right of access to all facilities involved in the order at any level of the supply chain and to all applicable records; (b) shall have the right to perform verification or validations at the supplier’s facility; (c) please call Aerospace & Defense Manufacturing Inc. when ready for source inspection.
Q3. Quality System – The supplier shall maintain a quality system meeting the requirements of the ISO 9001 family of standards unless otherwise agreed to by Aerospace & Defense Manufacturing Inc. The supplier shall control sub-tier procurements to the extent necessary to ensure conformance to the quality requirements of the purchase order.
Q4. Notifications – (a) The supplier shall immediately notify Aerospace & Defense Manufacturing Inc. when it is suspected or known that nonconforming material has been produced or delivered. The notification must include a clear description of the actual or suspected nonconformance. (b)The supplier shall notify Aerospace & Defense Manufacturing Inc. as soon as it has been determined that supplier is not able to ship as specified. (c) The supplier shall notify Aerospace & Defense Manufacturing Inc. of any changes in product or process definition, suppliers, or location of the manufacturing facility and obtain Aerospace & Defense Manufacturing Inc. approval prior to accepting the order. Aerospace & Defense Manufacturing Inc., in turn, monitors the supplier’s quality and delivery performance and notifies suppliers through quarterly performance reports and/or requests for corrections, if applicable.
Q5. Use of Approved Special Process Sources – The supplier shall use and direct sub-tier suppliers to use Aerospace & Defense Manufacturing Inc. or Aerospace & Defense Manufacturing Inc. customer’s designated suppliers as instructed on Aerospace & Defense Manufacturing Inc. purchase order.
Q6. Prevention of FOD – Supplier shall maintain an active FOD prevention program
Q7. Prevention of Counterfeit Materials – Supplier shall maintain an active counterfeit prevention process to include measures for avoidance, detection, mitigation, and disposition.
Q8. Packaging & Preservation – The supplier shall ensure that packaging and preservation is adequate to prevent damage or deterioration during shipment to Aerospace & Defense Manufacturing Inc.
Q9. Records – Supplier shall retain and maintain quality records pertaining to the Aerospace & Defense Manufacturing Inc. purchase from deterioration for a minimum of ten years unless otherwise specified by purchase order.
Q10. Release of Information – Except as required by law, no public release of any information, confirmation or denial of the subject matter of this purchase order shall be made without prior written authorization by Aerospace & Defense Manufacturing Inc. or its customer. Access to the information contained in this order shall be provided only to employees or suppliers “with the need to know” (for the performance of this order) and who are under obligation to hold such information in confidence.
Q11. Employee Awareness – Supplier shall ensure that people involved in this order are aware of (a) their contribution to product/service conformity; (b) their contribution to product safety; & (c) the importance of ethical behavior.
II. Special Product-Specific Requirements.
SPQ1. OEM’s Certificate of Analysis – Certificates showing full chain of custody including the mill or product certificates denoting chemical and physical properties shall accompany each lot/shipment.
SPQ2. OEM’S Mill Certificate – Mill or product certificates denoting chemical and physical properties shall accompany each lot/shipment.
SPQ3. Domestic Specialty Metals – Raw materials shall not be procured from foreign agencies or produced in non-domestic mills unless previously approved by Aerospace & Defense Manufacturing Inc. Specialty metals identified in DFARS Clause 252.225-7014 which have been melted outside the United States, its possessions, or Puerto Rico are prohibited and must be approved by Aerospace & Defense Manufacturing Inc. prior to shipment. If approval is granted, an independent laboratory analysis may be required.
SPQ4. OCM’s Certificate of Authenticity – Product certificates from original equipment manufacturers are required.
SPQ5. Calibration Certificate – Calibration certificates traceable to NIST are required.
SPQ6. Certificate of Conformance – Certificate of Conformance containing all information requested by Aerospace & Defense Manufacturing Inc. and denoting full compliance with technical requirements.
SPQ7. Required Tests & Test Specimens – The supplier shall provide test reports and/or test coupons or specimens as requested by Aerospace & Defense Manufacturing Inc. purchase order.
SPQ8. Hazardous Material – The supplier shall furnish applicable Safety Data Sheets for products designated by industry, state, or federal agencies as hazardous materials.
SPQ9. Inspections – A dimensional inspection report is required.
SPQ10. Inspections- First articles must conform to AS 9102.
SPQ11. Export Compliance – Supplier shall maintain procedures to prevent the disclosure of technical data and products in this purchase order in written, oral or visual form to any foreign national without prior export authorization from the U.S. Department of State (Reference 22CFR Part 120-130 International Traffic in Arms Regulations (ITAR) and 15CFR Part 730-744 Export Administration Regulations (EAR).
SPQ12. Source Inspection – Supplier shall notify Aerospace & Defense Manufacturing Inc. or ADM’s customer when ready for source inspection and shall not proceed or ship until Source Inspection has been satisfactorily completed.